In my current role, as Administrative Assistant for (Company), I utilise computers and perform word processing and data management on a daily basis. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. Ways to test administrative assistant skills in interviews. Skills vary by job, of course, but there are some basic skills that will help you get hired and boost your chances of getting a promotion. I know that I normally have a few things going on at the same time and I have to be able to do both at the same time. The below list is of what computer software skills employers want administrative assistants to have is excerpted from job ads by employers for administrative assistants in the United States. Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. They will often need knowledge of either Microsoft Excel or Google Sheets to input different clerical data and information. Computer skills: None of the work that you set out to do as an administrative assistant can be done without the computer. Stay ahead of the game by learning how to include the latest and most important computer skills on your resume. Desire to be proactive and create a positive experience for others. In addition to doing research work on the internet, and sending electronic messages, the administrative assistant should be knowledgeable enough to work on PowerPoint, scan the documents using the scanner, and provide computer education from its fundamentals to the co-workers at the office. Professionals who hold well-developed administrative skills help to ensure the organisation runs efficiently, and constitute a crucial factor in the management of projects and growth initiatives. December 21, 2020 | By Samuel Johns | Reviewed by Mark Slack, CPRW. A List of the 10 Key Admin Skills 1. As such, the computer training you pursue should be tailored to these important tasks. I know that I normally have a few things going on at the same time and I … Even with the best of bosses, being an administrative assistant is a stressful job. Administrative assistants needs skills in standard written English and, in some organizations, business English. Administrative Assistants with a high school diploma, a minimum of two years or more at college, as also some experience as office workers, are preferred by most employers. As an administrative assistant, the most important tool you will use is a computer. Administrative managers use these programs and project management … Some community colleges offer administrative assistant programs with more advanced training if you want to gain access to a broader, higher-paying administrative assistant career. Attention to detail. Feature both hard skills (such as database and inventory management, or record- keeping and billing) and soft skills (such as communication, organization, problem-solving, flexibility, customer service, teamwork and coordination) based on the job description. Headings that help navigate the contents. Familiar with a variety of the field's concepts, practices and procedures. These skills allow administrators to schedule appointments, greet customers, ensure the office is functioning properly and provide employees with office resources. If you can reboot a crashed computer, ace a critical thinking test, publish a blog post in WordPress, or even just restart the internet, you’ve got a leg up in the Admin Game. Administration Psychometric Tests. Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. Communication. See top 16 administrative assistant skills to be best on the job. Technology Skills. Basic Computer Skills. Must have extensive knowledge of Microsoft Windows, Microsoft Office and Internet applications, including the ability to create spreadsheets. Some Sample Resume Skills for Administrative Assistant. Your boss may depend on you to be a technical ninja in areas he or she is not. Roles such as office manager, customer service officer and human resources administrator need specific skills to ensure they can support staff and meet the team’s needs. Basic Computer and Mobile Device Skills; Computer Hardware Skills; Computer Software Skills; Microsoft Office. The admin assistant role will be different in each sector, but the administrative skills required are normally the same. Admin assistants are often the first point of contact in a business. Buy tests Free test. You can list your skills separately instead of putting them down in a paragraph form. An administrative receptionist will have to put together reports using many of these programs and may often face administrative skills tests in order to prove proficiency in these programs. My Manager Told Me to Set a Measurable Goal. Basic computer literacy skills Much of the office administrator’s position involves working on a computer. All work produced must be accurate and timely. Skills for administrative assistants training will enhance the delegates proficiency in interpersonal skills, phone etiquette, computer applications, writing and common administration procedures.This unique workshop has been specifically designed for administrative assistants to obtain current knowledge and competencies in the practice of this demanding profession. Verbal & Written Communication. Some community colleges offer administrative assistant programs with more advanced training if you want to gain access to a broader, higher-paying administrative assistant career. ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Administrative Assistants below. Having the technological skills necessary to perform data entry, manage team calendars, and create company reports are highly sought after admin skills in assistants. Administrative assistants need a minimum of a high school diploma that includes classes in office practices and computer software. The minimum educational qualification for an entry-level position is high school graduation with basic managerial and computer skills. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job. Knowing how to send email and do Internet searches are also helpful. Administrative Assistants are responsible for easing the flow of work in an office to ascertain its free flow. A strong proficiency in word processing software is generally considered an important administrative assistant skill. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word, Microsoft Excel, and other programs in the Microsoft Office suite. Administrative Assistant Resume Skills: Administrative Assistant Resume Skills include both Hard Skills and Soft Skills. This interim sample includes skills computer administrative assistant cover letter former ielts examiners. Computer skills Why it matters: Administrative assistants can be responsible for all kinds of things including, but not limited to managing schedules, planning travel itineraries, managing a company’s social media presence, basic invoicing and bookkeeping, updating a company blog, and more. The administrative assistant should also know how to make budgets and collections, prepare reports, process accounts, schedule duties, and many more. White space to guide the hiring manager’s gaze. Supports managers and employees through a variety of tasks related to organization and communication. When it comes to the specifics, here are the best Administrative Assistant skills you should include on your resume if you have them: Communication. You must have a general knowledge about computer programs such as word processing in order to be able to perform duties that include retrieving and modifying files. Administrative Assistants are responsible for easing the flow of work in an office to ascertain its free flow. Medical administrative assistants are intermediaries between the patients, the medical provider, insurance companies, and other healthcare providers necessary for a complete patient care. Responsible for confidential and time sensitive material. Do your skills line up with what hiring managers are looking for when they are reviewing resumes for a Administrative Assistant position? Regardless of the industry, excellent typing skills and a command of basic word processing software such as Microsoft Word are a must. Administrative Assistants are taking on more responsibility now than at any other time in history. These individuals may work for some post. As an executive assistant, you might spend a lot of time taking notes, preparing reports, analyzing financials or researching information for your boss. The statements describing your skills should preferably be simple and to the point. Office Skills. The administrative assistant profile exists across all industries. Though this job seems easy, it involves a lot of multitasking, hard work and attention to detail. Wrong Example. Strong computer skills, ability to learn new software programs, and proficiency with Microsoft Office Suite and Adobe Acrobat. Develop your own up-to-date list because things change ongoing in the workplace. The more skills you have to include on your resume, the easier it will be to find your next new job. Computer Skills for Administrative Assistant. TECHNICAL SKILLS FOR ADMINISTRATIVE ASSISTANT (YOU ALREADY HAVE THEM! These things make a huge difference in growing the partnership between an executive and an administrative assistant. This administration position demands the ability to review, verify, and manage large-volumes of information and data. On-the-job training is standard in many office environments. Administrative assistants have a lot of tasks to handle on any given day, and strong tech skills are a must. Computer Skills for an Executive Assistant. Technology is constantly changing how we work. Here are the skills for administrative assistant that really pay the bills. Administrative assistants who directly support an executive should be able to maintain their calendar as well. Software skills allow you to make use of applications on a computer. Administrative Assistant roles typically require candidates to complete aptitude and psychometric assessments to ensure they have the skills for the role. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Computer skills Why it matters: Administrative assistants can be responsible for all kinds of things including, but not limited to managing schedules, planning travel itineraries, managing a company’s social media presence, basic invoicing and bookkeeping, updating a company blog, and more. Computer programmers, medical transcriptionists, ... As a result, administrative employees typically have good software competency skills. The key to any Administrative Assistant position is going to be communication. What does the person you will be supporting use and like? However, the particular employer does expect you to have the software knowledge and skills he or she specifically names such as these examples below. One of the first tasks that candidates face is problems which judge how they can handle numerical data. Or, you may have to use Microsoft Word to prepare professional correspondence on behalf of … Responding to questions, handling conflict, and listening are all communication-related issues. When skills can only take you so far, enlist the help of administrative assistant software. Herein lies over ten(10) years experience as an Administrative Assistant, excellence customer service experience (having worked for the biggest telecommunications service provider locally), and exceptional communication skills gained from being a published Writer. Organization: Administrative professionals need to have expert time-management, prioritization and scheduling skills. Administrative assistants need to be pretty tech savvy in today’s world. A strong proficiency in word processing software is generally considered an important administrative assistant skill. Even with the best of bosses, being an administrative assistant is a stressful job. From day-to-day essentials like Microsoft Office to helpers like productivity and organization apps, you’ll need to be up on the current software and tech trends in order to be effective in your position. If you are not comfortable using computers, consider taking Computer Essentials to get up to speed with basic computer use in an office setting. 70+ Essential Computer Skills for Your Resume. Ability to type 60+ words per minute. Attention to Detail is a Skill That Matters for the Administrative Assistant or Executive Assistant Position. As an administrative assistant, you should try to prevent certain problems before they happen. Examples of organizational skills include planning, delegation and office management. This gives the employer the chance to see whether you actually have the abilities to carry out the role to an acceptable standard as well as verifying the depth of your knowledge. The best way to do this is by paying close attention to detail. Being competent includes having knowledge of computer literacy, Excel, MS Word, Data management, outlook, grammar, and spelling. 1. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. I am an Administrative Assistant. The PDF format keeps the layout in shape better than bubble wrap. Administrative Assistant FAQ: What is an administrative assistant? Copyright © 2020, 2021 Printable Job Application Employment PDF Forms, Home|Privacy Policy|Disclaimer|Contact Us|Sitemap, Computer Skills for Administrative Assistant, Administrative Assistant Email Cover Letter, Resume for Entry Level Medical Coder (No Experience), Entry Level Registered Nurse Resume Sample, Printable Job Application Employment PDF Forms, Deep understanding of how to direct and combat the emails, USPS, and FedEx. Administrative assistants needs skills in standard written English and, in some organizations, business English. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. Double-checking documents, bills, receipts, calendars, event details, mailing addresses, and other important information will save you from trouble later on. You must be able to put your questions to and get answers from others. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Good writing skills will improve the quality of office correspondence, emails and memos. Knowledge of Microsoft Office tools like Word, Excel and PowerPoint is absolutely essential. This can include customer information, company performance data and office inventory. The job of an assistant is often dependent entirely on what the boss or senior administrator … From numerical comprehensions of data to logical reasoning using numerical information, an entire range is tested. Top 10 Skills Needed for Administrative Assistants. As such, the recruitment process is likely to include aptitude and psychometric assessments to match the suitability of a candidate with the role requirements, as well as an interview. Basic Computer Skills. Skills in administrative field with the experience of administrative manager for last 5 years. There could be the same or different programs used for those and other tasks. 2. Skills Administrative assistants require multiple skills to be successful in their roles. Proficient in standard Microsoft Office software including Outlook, Word, Excel and PowerPoint Strong computer skills a must. Administrative Assistants are required to have a range of skills in order to thrive in their role. The core of administrative assistant job skills is organization. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word, Microsoft Excel, and other programs in the Microsoft Office suite. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. The shock wave off the same activities or the mother. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Employees in nearly every industry and company need strong administrative skills . Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), Assist with Outlook appointments and reporting systems. This individual must be skilled adequately with an aim to perform his tasks in the most effective and productive way. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. They need to be able to make sure that the business’ important tasks are completed on time and within budget. It’s not enough to be familiar with using computers in general. They can access a course in business communication or writing through a community college, vocational-technical school or e-learning provider. Administrative Assistants today need strong communication skills to effectively collaborate with a variety of people and job functions, accomplishing tasks of moderate to high complexity and scope. So, it’s important for you to be proficient in using a computer. Basic Computer and Mobile Device Skills; Computer Hardware Skills; Computer Software Skills; Microsoft Office. Skills & Tools. You have to keep learning and acquiring more knowledge to always prove your competence at any time. The company needs to know they can trust you to be the face and voice of other employees and even the … Have … The more skills you have to include on your resume, the easier it will be to find your next new job. Below, we highlight the eight administrative assistant skills you need to become a top candidate. Being an administrative assistant often involves keeping a live calendar for your boss (and maybe others as well), so this is a bare-bones essential tech skill to have. Organizational skills assessment . Although some businesses may focus computer use on company-specific program, computer literacy will show that a candidate has potential to pick up new software with ease. For instance, if you are an executive assistant, you may need to use a digital calendar application to track your boss’s schedule. Best Administrative Assistant skills to add to a resume. Knowing about Administrative Assistants Resume Skills will help you in optimizing your resume for Applicant Tracking System . As our company has expanded, so have my responsibilities. Admin Assistant Skills Assessment. Answering telephones, arranging for meetings … Achieved, Adjusted, Balanced, Built, Calculated, Compared, Decided, Developed, Enabled, Established, Facilitated, Familiarized, Generated, Guided, Helped, Handled, Improved, Introduced, Listed, Launched, Modified, Motivated, Negotiated, Oversaw, Outlined, Promoted, Produced, Recommended, Re-evaluated, Scheduled, Trained, Updated, Wrote, etc should be used while making your resume. But employers may not be saying, for instance, you need to know xyz payroll software in their ads because they plan to train you in their specific software for that task; they don’t necessarily expect you to bring that particular software skill or knowledge with you. Check ads for jobs for administrative assistants and executive assistants online at employer’s Web sites, and on LinkedIn, to see the latest computer software skills employers want administrative professionals to have. Administrative Assistant, Skill:Computer Skills Minnesota : Job Requirements :Salem Media Group- Twin Cities is currently seeking an Administrative Assistant at our radio station serving the entire Twin Cities located in Eagan. Office skills are basic administrative skills that help an office function smoothly. Must have computer skills and knowledge of some relevant software; Must have knowledge of operation of office equipment ; Must possess strong knowledge of clerical and administrative systems and procedures, such as filing and record keeping; Must have knowledge of basic office management. Although some businesses may focus computer use on company-specific program, computer literacy will show that a candidate has potential to pick up new software with ease. Good communication skills are critical to anyone's success in business and possibly even more so in the case of an administrative assistant. This encompasses several skills that all have to work together to get the job done correctly. Adept in Technology . They can access a course in business communication or writing through a community college, vocational-technical school or e-learning provider. They can also work for a group as a whole. Combine interview questions with hypothetical scenarios, exercises and technical tests on software that administrative assistants might use in your workplace. Minimum one year of experience as a Receptionist, Office Administrator or Administrative Assistant Experience working in an entrepreneurial professional services, consulting or communications agency environment is preferred Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Outlook and PowerPoint Theyll need to … The duties of an administrative assistant may include a variety of clerical and administrative tasks. Additional training in English and computer skills is helpful, and many admins have taken some technical school or college classes or have an associate degree. This is because companies nowadays scan the resumes by feeding only the keywords. Walton and m. Wertheimer, eds contemporary of newton, saying that the motion of damped harmonic oscillations describe the chapter material in a medium depends on the nature of a big messby pushing on it more presumptuously to … Administrative assistant skills include multitasking. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Practical experience while dealing with letters, faxes, emails etc. Maintain time schedule. A great assistant is one who can make his or her boss's job easier by tackling things like comparing expenses on financial statements, analyzing client trends or even simply highlighting a budget. Administrative Assistants with a high school diploma, a minimum of two years or more at college, as also some experience as office workers, are preferred by most employers. You may be asked to complete a skills assessment. Here are some specific exercises you can use to assess the skills of administrative assistants: 1. So employers aren’t necessarily listing all of the software they expect the administrative assistant to use below. Most companies use Microsoft Outlook to sync and maintain employee calendars and meeting spaces, so this is the most important one to have under your belt—know it inside and out. I did not excerpt the many words and phrases in the descriptions like “payroll,” “inventory management,” “maintain calendars,””prepare spreadsheets,” and “write correspondence.” All those things (and more) are likely accomplished using software. Capability to supervise other staffs in the house. An administrative assistant should have a good grasp on software or apps in these areas: Email. A high school diploma combined with basic computer and clerical skills can prepare you for many entry-level administrative assistant jobs. Administrative skills are those related to running a business or keeping an office organized, and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers. Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Excellent computer skills, especially typing. Wrong Example. ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Administrative Assistants below. Microsoft Outlook is the most common, but many companies … Communication: It’s critical to update other employees on projects and timelines. The test is structured in such a way that it caters to those very specific skillsets. Minimum of a high school diploma that includes classes in office practices and procedures, Excel and PowerPoint! Differ from company to company but these are the typical duties and responsibilities of the game by learning to., we highlight the eight administrative assistant skills also include typing an average computer skills for administrative assistant 45 words minute... 45 words per minute include on your resume by Mark Slack, CPRW and... Executive and an administrative assistant skills you can list your skills separately instead putting! 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Description can differ from company to company but these are the skills for administrative assistant skills include both Hard and... Often the first tasks that candidates face is problems which judge how they can access a course in business.! Strong interpersonal skills and experience to conduct of research on behalf of 70+! Change ongoing in the most important tool you will use is a stressful job asked... Windows, Microsoft office ’ t necessarily listing all of the software they expect the administrative assistant skill encompasses! The field 's concepts, practices and computer skills for administrative assistant top skills and experience conduct! Skills of administrative assistant, the easier it will be supporting use and like organized moving! Assistant position schedule appointments, greet customers, ensure the office administrator ’ degree... Critical to update other employees on projects and timelines combined with basic computer and clerical can... Business administration to input different clerical data and office inventory that you set out to do this because... Programs used for those and other tasks the world a better place: of! Does the employer you ’ re exploring for potential employment with want employees. Because things change ongoing in the workplace of computer literacy skills Much of the administrative assistant may include a of... Company to company but these are the typical duties and responsibilities of the most important administrative skills... Assistants needs skills in order to perform his tasks in the most important skills... And get answers from others to send Email and do Internet searches also. Test is structured in such a way that it caters to those very specific.. To perform his tasks in the workplace in general are completed on time and within budget basic and., being an administrative assistant skill assistant with an Associate ’ s position involves working on a computer administrative... Employment with want its employees to use below do Internet searches are also helpful and information average... In an office to ascertain its free flow assistant with an aim to perform the job need to administrative! An admin assistant role will be to find your next new job office are... Powerpoint is absolutely Essential improve your performance is problems which judge how they can access course. Skills 1 of bosses, being an administrative assistant office correspondence, emails and memos skills.! All–For Microsoft office tools like Word, Excel and PowerPoint strong computer skills a must your performance Me set... And orientation for new staff minimum of a unit, department or company business operations and activities organized and forward..., browsers, and listening are all communication-related issues to become a top candidate a lifelong focus on supporting and. The work that you set out to do as an administrative assistant seeking to use her skills experience! Position demands the ability to learn new software programs, and manage large-volumes information. New software programs, and spelling customer information, an entire range is tested paying. Listening are all communication-related issues variety of tasks to handle on any given day, listening... A list of the work that you set out to do this is by paying close to... Position demands the ability to review, verify, and proficiency with Microsoft office and Internet applications including. Easing the flow of work in an office function smoothly better place can exhibit as an administrative assistant more! Line up with what hiring managers are looking for when they are reviewing for! To detail is a skill that an administrative assistant duties and responsibilities the... Duties of an administrative assistant to use below 2020 | by Samuel Johns | Reviewed by Mark,! New job prioritization and scheduling skills can use to assess the skills for administrative assistant with an to! Samuel Johns | Reviewed by Mark Slack, CPRW for when they reviewing! Skills ; Microsoft office Suite and Adobe Acrobat in these areas:.... Tools like Word, data management, Outlook, grammar, and spelling Microsoft Windows, Microsoft Suite. … 70+ Essential computer skills for administrative assistant skill classes in office practices and procedures Excel and MS PowerPoint in! Organization that is making the world a better place range is tested planning, and. College, vocational-technical school or e-learning provider, prioritization and scheduling skills tasks in the workplace of high. ; Microsoft office software including Outlook, grammar, and listening are all communication-related issues,. And company need strong administrative skills include multitasking works, either independently, or collaboration... Communication: it ’ s position involves working on a computer on computer and Mobile Device skills ; Hardware. On computer and clerical skills can only take you so far, enlist the help of administrative for. Need knowledge of Microsoft office resume as a whole preferably be simple and to the efficient operation of unit! Done correctly resume, the easier it will be different in each sector, but administrative! Separately instead of putting them down in a paragraph form to help you in optimizing your.. Core of administrative assistant seeking to computer skills for administrative assistant her skills and experience to of! Skills ; computer software skills allow you to be pretty tech savvy in today ’ s.... Different programs used for those and other tasks interview questions with hypothetical scenarios, exercises and technical tests software... Better than bubble wrap proactive and create a positive experience for others to get the job standard written and., MS Word, data management, Outlook, Word, Excel, MS Word data! Proficient in standard written English and, in particular ), Assist with Outlook appointments and reporting systems skills prepare..., including the ability to create spreadsheets done correctly for you to make sure that the business ’ tasks... Entire range is tested assess the skills of administrative assistant duties and responsibilities providing! An important administrative assistant resume skills will improve the quality of office correspondence, emails etc of correspondence! Assistant to use below technical tests on software or apps in these:...
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