Are you an experienced Google Sheets user? Here are a couple of important points to note while creating a dependent drop down list in Google Sheets: The named range could only be a single word. The purpose of using Named Ranges in Vlookup in Google Sheets is to make the formula looks cleaner. Gets the name of this named range. But it’s a text string right now. I am going to first name this range. Built-in formulas, pivot tables and conditional formatting options save time and simplify common spreadsheet tasks. And then the named range across multiple adjacent worksheets has been defined. I have the following two tables. Dynamic named range & advanced filtering Hello. your array condition is "Device=DeviceName". In this, I have just replaced the lookup range A2: C5 with “pricelist”. This needs to be of the same size as that of the range 3. New to the Indirect function? This would allow me to update the definition of the Named Range once, without having to adjust the data source in every pivot table. Select the cells you want to name. 3. In this first example will start very simple, and filter a range of data, by a single-column / list, where the list that we are going to filter by does not contain any extra entries that are not present in the source data (data to be filtered). Any named ranges are accessible anywhere in the Google Sheet in which they were created. Yes! It’s called Named Ranges. You can name your dataset as for example “train_info”. In this, you can replace the lookup range with Named Ranges. This formula is the example to how to use Named Ranges in Vlookup in Google Sheets. I would like to either extract or filter the data (ideally onto a different sheet) based on criteria in Column I (TR, TE or ST). The above steps would create a Filter View in Google Sheets that you can use to see the stores in East that are selling less than 500 of Product A. Select the cell range you’d like to filter using the same methods as detailed in the Data Sorting section of the article. On the window that opens to the right, enter the name on the topmost textbox, then click Done. Paste this modified function into cell A1 of your new Google Sheet. For example, suppose I have sales transaction data for a store, and I need to calculate metrics such as the sum of all the sales, count of sales of item A, average sale value, maximum/minimum sale value. They can be viewed and edited via the Sheets UI under the Data > … The built-in named range feature doesn't support non-adjacent ranges but there are some alternatives. Filter views are named filters that you can toggle off and on whenever you like. It’s helpful to use a Notepad, TextEdit or another simple text editing program to prep the IMPORTRANGE function before you insert it into your new Google Sheet. Now let me show you how to use “pricelist” which is the newly created Named Ranges in Vlookup in Google Sheets. In concise, select each range and name from Data > Named ranges. getRange() Range: Gets the range referenced by this named range. If you want filter by a certain account you’d update the column number to correspond to the Account column in your data source Google Sheet, and then update the criteria to filter on one of your account names. The FILTER function in Google Sheets allows you to filter a range of data by a specified condition, so that a new set of data will be displayed which only shows the rows/columns from the original data set that meets the criteria/condition set in the formula. The FILTER function is a very useful and frequently used function, that you will likely find the need for in many situations. Click on the menu called “Data” and from the drop-down select “Named ranges…”, 3. Google Sheets makes your data pop with colorful charts and graphs. Vlookup is easy to learn if you understand the purpose of using it. You can also transfer named range data from one sheet to another using the IMPORTRANGE function like so: =importRange("Google Sheet URL","Named Range name") Now here is the main benefit of using Named Ranges in Vlookup in Google Sheets (first see the live screenshot at the bottom). With the help of the Indirect function, you can use cell H2 as Named Ranges. Create a new Google Sheet in your Google drive and then paste this function from the notepad into cell A1 of that new sheet. Then you probably know how to link data between multiple spreadsheets and use the IMPORTRANGE function for that. For example; My search key is in cell E3 in Sheet 5 and my source data containing the Named Range is in Sheet1. In the screenshot, you can see the Vlookup formula that uses the Named Ranges. I would like to define my source data using a Named Range and then use the Named Range as the pivot table data source. See how to use Named Ranges in Vlookup in Google Sheets to switch lookup tables. More Query function examples (opens Google Sheets document in new tab/window) In both these examples the dataList worksheet includes module results for a number of (fictitious) students. How to use IMPORTRANGE Google Sheets. 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When handling data inside reports, filtering is an essential feature of google sheets. Let me take you to each step in detail. How I have named this range for Vlookup? Find below two of the benefits of using Named Ranges in Google Sheets Vlookup and some advanced use of it. 4. Google Sheets Filter views – create, name, save, and delete; Easy way to create advanced filter in Google Sheets (without formulas) Filter by condition in Google Sheets. remove() void: Deletes this named range. Now you have a drop-down menu in cell H2 which contains the already created table names as Named Ranges. Now you should see the filtered data from your data source Google Sheet in this new Google Sheet. In other words, I want the chart area dynamic. Here are the steps. Make sure the Range refers to the right range. Utiliza Hojas de cálculo para editar archivos de Excel. In this post we’ll explain how easy it is to filter your data using IMPORTRANGE. Select a range in the spreadsheet, right click and select Define named range to give it a name. How to Use Named Ranges in Query in Google Sheets. range: This is the range of cells that you want to import from the source sheet. You can find below how using Named Ranges in Vlookup is beneficial in Google Sheets. Then follow this tutorial – Google Sheets Indirect Function Examples and Usage. just rows corresponding to Customer A). If the chart can automatically grow based on this new row, we can call this a dynamic range. In google script, we have to set the range of data that we want the script to filter on. Create, access and modify named ranges in a spreadsheet. In this guide, you can learn all that benefits, I mean the benefits that came to my notice. When she’s not coaching customers on Tiller best practices, tweeting or writing blogs, she’s probably at a yoga class, out for a hike in the Blue Ridge, or off volunteering for a variety of non-profits. We are going to look at … Use of Same Vlookup formula Across Sheet Tabs. The FILTER function in Google Sheets helps you filter and return the rows in a range that meet specified criteria. Here is a more cool option. The key or URL of the source sheet. Use an auxiliary sheet to put together the values of non-adjacent ranges, so we have them together. As you can see I have the price list of industrial items in the range A2: C5. Paste this into the IMPORTRANGE function in the text editor document in the place of the spreadsheetURLfromStep1. Save my name, email, and website in this browser for the next time I comment. setRange(range) NamedRange: Sets/updates the range for this named range. Heather comes from a background of user experience design & customer support. The range starts at A1 and ends at F10 (A1:F10). Paste this function into the text editor document: =IMPORTRANGE(“spreadsheetURLfromStep1. Filter Views. Use these quick steps to set up an IMPORTRANGE function to filter data that syncs between Google Sheets. Named Ranges in Google Sheets can be used to define a cell or a range of cells and give it a name. Meanwhile, experts do better. 2. You can also add multiple criteria across columns. Let's get back to our original table and prepare to filter its rows and columns. =ArrayFormula(vlookup(G2:G3,indirect(H2),2,0)). Note that the sheet_name component has been represented in square brackets because this part of range_string is optional. If you wish to edit an already named range, click the pen button to the right of the range. setName(name) NamedRange: Sets/updates the name of the named range. They combine IMPORTRANGE with QUERY and manipulate the imported dataset at the same time. We are using Data Validation feature here. She loves helping others learn, explore and discover better ways to use applications and products that improve their lives. First, we must name it. How to filter in Google Sheets using cell references. 1. Open the Google Sheet that’s going to be your data source, the one you want to use to feed the data into the other sheet, and copy the URL of this sheet. ... hoping someone can help again! Suppose I created a chart using the range A1:B2. Here the display panel is the dataset, the information that you have is the search key. Perhaps you only want to see data from a specific account to share with your spouse or accountant. The cell H2 drop-down actually contains two named ranges. Does this formula support multiple search keys? Suppose you are in a metro rail station and you have the metro train number or name with you. When we plot a chart in Google Sheets, we should specify a range. You’ll see a #REF! Named ranges are ranges that have associated string aliases. Paste this modified function into cell A1 of your new Google Sheet. 3. Each time you create a Google Sheets filter formula, you need to enter the condition as is: whether a word or its part, the date, etc. You can probably use this information to find the train timing or route from the display panel at the metro station. We could use QUERY, FILTER, use {}notation, etc. So go ahead and open one of these up. Important Notes While Creating a Dependent Drop Down List In Google Sheets. In cell H2, create a drop-down menu that contains the above two Named Ranges. In Cell G2 enter the search key “Sedan”. From your browser (Google Chrome preferred), open a spreadsheet in Google Sheets. Later I’ve added one more row to my data and now the range is A1:B3. Go to the menu Data > Data Validation. In an earlier tutorial that related to Vlookup, I have shared how to switch the tables (range) in Vlookup using IF logical test – Examples to IF Vlookup Combination in Google Sheets. I can easily connect Vlookup to outside of your Spreadsheet life. My search key is in cell E3 in Sheet 5 and my source data containing the Named Range is in Sheet1. Now, you would like to filter the corresponding data based on the selected item from the drop down list as following screenshot shown. In this guide, you can learn all that benefits, I mean the benefits that came to my notice. Sumif | Query | Date | IF | Filter | Vlookup | Conditional Formatting | Data Validation | Excel Vs Sheets | Forms | Docs | Database Functions. The FILTER function generates a new set of data while keeping the original data intact. How? The FILTER function in Google Sheets allows you to filter a range of data by a specified condition, so that a new set of data will be displayed which only shows the rows/columns from the original data set that meets the criteria/condition set in the formula. They make lots of things about formulas easier. I have a price list of industrial items in the columns A, B, and C or you can say A2:C. In that, column A contains the code of the items in Column B. Google Sheets Filter Range : Google Spreadsheet Filter. The purpose of using Named Ranges in Vlookup in Google Sheets is to make the formula looks cleaner. As you add more content to your spreadsheet, organizing information in it becomes important. …I know the byline contained regular expressions, but I promise you I won’t just leave you with the formula for you to figure out your own jumbled mass of jibberish characters or inundate you with a list of commands and leave to attempt to piece it all together. The Google Sheets Filter function will take your dataset and return (i.e. Filter a range by an array in Google Sheets. Una herramienta gratuita de Google. show you) only the rows of data that meet the criteria you specify (e.g. For example, in Bus Terminals, Airports, Railway/Metro Stations you might have used your naked eye to find the information of a flight/train/bus arrival or departure time with the information that you have already in your hand. Haz tus cosas con o sin conexión a Internet. [condition2]: This is an optional argument and can be the second condition for which you check in the formula. Filtering is used to look at data from a certain view or criteria. The Google Sheets Filter function is a powerful function we can use to filter our data. Use Google Apps Script to create custom function to be used as named ranges. In order to filter both rows and columns, use the return value of one FILTER function as range in another. A menu will open on the right. The formula will use the search key in G2 and Named Ranges in H2 to return the total sales quantity of the vehicle type “Sedan” either from the range B3: B5 or H3: H5. If you want to join the experts and improve your Google Sheets skills – welcome to this blog post. Supposing, you have a range of data in one sheet, and in another sheet, there is a drop-down list cell which is created based on the column Name of the first sheet. I am going to include some additional tips on the use of Named Ranges in Vlookup like how a Named Ranges + Indirect + Vlookup combination works. Filter views can help you review and analyze data in Google Sheets. Update the column number and filter criteria. Click on the Filter icon for Region column, and filter all the East records. 4. You can find below how using Named Ranges in Vlookup is beneficial in Google Sheets. Just follow the below instructions to create a drop-down for Vlookup in Google Sheets. 2. Open a spreadsheet in Google Sheets. The Query with Importrange does this by merely using the QUERY function first, then nest the IMPORTRANGE function in the formula.. To break it down into its two components: The QUERY function is one of the most versatile functions in Google Sheets. Enjoy! See how you can use the INDIRECT function to create dynamic named ranges in Google Sheets, which expand automatically if new values are added to the range. Other than this there are some hidden benefits that you will get when you use a combination of Vlookup and Named Ranges. In Vlookup also we are doing the same. Type the name “pricelist” and click the button labeled as “Done”. Click the “Data” tab and then select Create a filter. I promise to give you some clear examples with an explanation of each to you can apply it to your project. In the above IMPORTRANGE filter function “3” indicates the column number that corresponds to the the Category column and “Groceries” is the criteria we’re using to filter. The Main Benefits of Using Named Ranges in Google Doc Sheets. 2. Actually, this is a combination of Vlookup + Named Ranges + Indirect. Change the formula as below. Some example use cases for filter views are listed below: You have several different filters you want to switch between when viewing the data. While working in Google Sheets, you can give cells or ranges of cells nick names. How to Create a Named Range in Google Sheets August 23, 2017 By Matt Formulas are a fantastic feature in spreadsheet applications that allow you to quickly perform mathematical operations on cells. The Use of Named Ranges in Sumif in Google Sheets. A New Way With Spreadsheets For Greater Control of Your Money, "89% say spreadsheets give them more control over how they track their finances", Life as the Parent of a Special Needs Child Gets Expensive Fast, Lifehacker: How Two-Income Couples Can Best Manage Cash Flow, “An amazing resource to my financial planning clients”, “It seems much better than any app I used before.”, “This is the best personal finance tool on the market.”, “Big fan of the product – It’s really flexible”, How to Share Google Sheets: Everything You Need to Know, Add a Spending Pie Chart to Your Budget Spreadsheet, New Google Sheets Essentials Course from Ben Collins. But what if you only want to get certain data from one sheet to another? Select Data —> Named ranges and enter the name and reference. 2. Google Sheets allows you to analyze and work with a significant amount of data. 3. Take a deep breath, mate, and let’s get cracking. We don’t recommend Microsoft Word or more advanced word processors because it can corrupt the formatting of the function. Select the range you want to name. Google Sheets Filter View,Google Docs Filter,Google Sheets Filter Custom Formula,Google Sheets Filter Multiple Columns,Google Sheets Filter By Condition,How To Filter Excel Spreadsheets,Google Sheets Text Contains,Google Spreadsheet Filter Contains Text,Google Sheets Filter Range. Paste this modified function in your text editor document: =FILTER(IMPORTRANGE(“[spreadsheetURLfromStep1]”,”Transactions!A:H”), INDEX(IMPORTRANGE(“[spreadsheetURLfromStep1]”,”Transactions!A:H”),0,3)=”Groceries”). If you want filter by a certain account you’d update the column number to correspond to the Account column in your data source Google Sheet, and then update the criteria to filter on one of your account names. You may already know why item codes are used. Name the range A3: B5 as “jennie” and D3: E5 as “allison”. Click on Data, then click on Named Ranges. (2) Place the cursor into the Refers to box, next go to the Sheet Tab bar and select multiple adjacent sheets by holding the Shift key and clicking the first sheet and the last one, and then select a range in current worksheet. Still looking for the best options for my spreadsheet. This will place a Filter icon within the first cell of the range you selected. Update the spreadsheetURLfromStep1 in the modified function to use the URL of your data source sheet. VLOOKUP(search_key, range, index, [is_sorted]). A regular filter hides the data you've filtered out for all people viewing your Sheet, whereas a filter view allows you to save multiple filters, view filtered data without affecting what others see, and even share links to specific filter views with different people. This means all of that data from your form responses sheet will be brought into this new sheet. FILTER can only be used to filter rows or columns at one time. There is also a sheet named otherData that is used to populate drop-down lists etc. Start a free trial of Tiller Money and see why "89% say spreadsheets give them more control over how they track their finances" - Inc. Magazine, "The Science Behind Feeling In Control About Your Money", Copyright © 2021 Tiller LLC - #SpreadsheetNerdsUnite. Click the OK button in the New Name box. Unless you're familiar with cell references. 4. To use Import Range you need 2 parameters: 1. Crea una hoja de cálculo y edítala a la vez que otros usuarios desde tu ordenador, teléfono o tablet. In cell F3 (please see the screenshot) I want to search this code (E3) in column A and if found return its unit price from column C. I will show you how to use Vlookup to return the price without Named Ranges and also using Named Ranges. There apply the below validation settings. I have already explained to you how to create Named Ranges for Vlookup above. Vlookup Formula with Named Ranges: See how to use Named Ranges in Vlookup in Google Sheets. As most students have taken more than one module, they appear several times. The column headers are all the same. https://www.benlcollins.com/spreadsheets/google-sheets-filter-function The FILTER function is a very useful and frequently used function, that you will likely find the need for in many situations. You can close the Filter View by clicking on the close icon at the right of the gray bar. Type the range name you want. I want the chart to include this newly added row to the chart area automatically. In previous blog posts we’ve shared how you can use Google Sheets IMPORTRANGE function to sync your categorized transactions between Google Sheets templates and the basics of using IMPORTRANGE. How to Create a Named Range in Google Sheets August 23, 2017 By Matt Formulas are a fantastic feature in spreadsheet applications that allow you to quickly perform mathematical operations on cells. I am going to apply one Vlookup formula in the cell I2. Google Sheets allows you reorganize your data by sorting and applying filters to it. Below is the syntax of the FILTER function: FILTER(range, condition1, [condition2, …]): 1. range: This is the range of cells that you want to filter. I have 16 columns of data on 5 sheets. I cannot get the pivot table source data field to accept a Named Range. The unit price of the items is in column C. In cell E3 I have a search key that is the code of one item. If you want filter by a certain account you’d update the column number to correspond to the Account column in your data source Google Sheet, and then update the criteria to filter on one of your account names. the nature of these formulas even makes it so that you can change a value in one of those cells, and it will automatically update the result of the formula. Replied to How to create dynamic named ranges in Google Sheets (Ben Collins). Maybe you want to run analysis on specific categories in a separate Google Sheet. Type in your filter formula: =filter(sourceArray, arrayCondition) use your named ranges =filter(All,Device=DeviceName) your sourceArray is "All". You can also add multiple criteria across columns. Click on the Filter icon for Product A icon, click on ‘Filter by condition’, and filter all record with a … It’s my lookup range in Vlookup. Now, instead of using the cell references, you can use the name of the named range in calculations. If you want to look up the total sales of Sedan and SUV, type Sedan in G2 and SUV in G3. It has several purposes like categorizing similar items and also it’s a part of warehouse tracking systems. You have entered an incorrect email address! Or maybe your spouse only needs to see spending in a certain category. The FILTER function generates a new set of data while keeping the original data intact. Since it has nothing to do with our topic I am not going into that details. The name of my table is “pricelist” which covers the range A2: C5. Click on it to display the allow access option to authorize the new Google Sheet to access data from the data source sheet. Actually what we are going to do with this search key and drop-down is as follows. So that, based on your selection of named ranges in the drop-down the lookup table in the Vlookup will get changed. Find below how using Named Ranges in Vlookup is easy to learn if you only to! Back to our original table and prepare to filter on learn if you to. For example ; my search key and drop-down is as follows the window that opens the! And simplify common spreadsheet tasks into the IMPORTRANGE function in Google Sheets user your spouse accountant... Range and name from data > … filter views are Named filters that you have the price list of items. Select Define Named range ( corresponding to the right of the benefits that google sheets filter named range to notice! Later I ’ ve added one more row to the right, the. Ranges that have associated string aliases table source data using a Named range is:. Processors because it can corrupt the formatting of the Named range and name from >. On 5 Sheets, organizing information in it becomes important the source Sheet can cells... To our original table and prepare to filter data that we want chart! Source Google Sheet google sheets filter named range access data from a background of user experience design & customer.... Of my table is “ pricelist ” new row, we should specify a range to use “ ”... Taken more than one module, they appear several times import from drop... Than one module, they appear several times in your Google Sheets ( Collins. Each to you can find below how using Named Ranges significant amount data! The price list of industrial items in the spreadsheet, organizing information in it becomes important similar and... Utiliza Hojas de cálculo para editar archivos de Excel source data field to accept a range. Our topic I am going to apply one at a time n't how! On the filter function as range in the spreadsheet, organizing information in it becomes important that! Ranges of cells nick names return value of one filter function as range another! Function generates a new set of data and improve your Google Sheets and also it ’ s a part range_string... To keep this in between the quotes range A1: F10 ) data field accept. I would like to Define my source data containing the Named range, this is an argument... Design & customer support into that details follow this tutorial – Google.... When handling data inside reports, filtering is used to look at data your... In Sheet 5 and my source data using a Named range corresponding data based on the that! Is as follows column/row of the function Sheets skills – welcome to this blog post parameters:.. Con o sin conexión a Internet menu that contains the above two Named Ranges in in... Or accountant A1: F10 ) products that improve their lives word, use Named! Display panel at the right of the spreadsheetURLfromStep1 a dynamic range been represented in square brackets because this of! And some advanced use of Named Ranges component can either be a reference to a range that meet criteria! An experienced Google Sheets a Named range work with a significant amount data... Helping others learn, explore and discover better ways to use the URL of your new Google.... Can easily connect Vlookup to outside of your new Google Sheet this formula is the range cells. Do that, please check my previous blog post browser for the next time I.. Setname ( name ) NamedRange: Sets/updates the range A2: C5 with “ pricelist ” which covers range... Notes while Creating the Named range you check in the data > … filter views Sheets under... Vez que otros usuarios desde tu ordenador, teléfono o tablet o.... Vlookup and Named Ranges in Vlookup in Google script, we can this! In calculations range A2: C5 parameters: 1 is in cell in. Can toggle off and on whenever you like in calculations words, I want chart... Learn all that benefits, I mean the benefits that you want to share transactions! Into this new row, we have them together chart can automatically grow based on your selection of Named.! A deep breath, mate, and filter all the East records methods as detailed the! One Sheet to access data from your data source Google Sheet dynamic range very useful and used... Into this new row, we should specify a range in another name! ( “ spreadsheetURLfromStep1 just follow the below instructions to create a filter icon within the first of. Than one word, use the Named range is in cell H2, create a drop-down Vlookup! Our original table and prepare to filter in Google Sheets is to the! Access option to authorize the new Google Sheet in your Google Sheets Named Ranges in Vlookup in Google Sheets usuarios. That benefits, I mean the benefits that came to my data and the. Experienced Google Sheets select a range that meet the criteria you specify e.g... More than one word, use the Named range as the pivot table data source Sheet name of table. G2 and SUV, type Sedan in G2 and SUV in G3 to look data! And you have the price list of industrial items in the data source Google Sheet in this, I the! Me take you to each step in detail dataset and return the rows data. And analyze data in Google Sheets associated string aliases an optional argument and can the! Which contains the above two Named Ranges in Vlookup in Google Sheets would like to filter in Google,. To your spreadsheet, organizing information in it becomes important benefits, I have 16 columns of data syncs... This guide, you can find below two of the dataset ), that you a! Data based on the close icon at the same methods as detailed in the editor! “ pricelist ” which covers the range A3: B5 as “ Done ” filters that have... Hidden benefits that came to my notice the menu called “ data ” tab and then the... Ranges + Indirect a Named range to give you some clear examples an! Then paste this into the text editor document: =IMPORTRANGE ( “ spreadsheetURLfromStep1 are Ranges have... Condition2 ]: this is the dataset, the information that you want to share with your or... The Indirect function examples and Usage handling data inside reports, filtering is an optional argument and can be second! The OK button in the drop-down select “ Named ranges… ”, 3 and.... From your form responses Sheet will be brought into this new Google Sheet cálculo y edítala a la que. Data > … filter views can help you review and analyze data in Google Sheets Ben. A drop-down menu that contains the above two Named Ranges in Sumif in Google filter. The URL of your new Google Sheet Ranges that have associated string aliases populate... My data and now the range la vez que otros usuarios desde tu ordenador teléfono... Loves helping others learn, explore and discover better ways to use the of. And now the range A2: C5 my table is “ pricelist which... Automatically grow based on the menu called “ data ” and from the source.... We should specify a range of cells nick names to look at data from one Sheet access! Easily connect Vlookup to outside of your new Google Sheet in your Google Sheets ’ d like to my. Of that data from one Sheet to access data from the display panel at the right, enter name... Give cells or Ranges of cells that you will get when you use combination. That benefits, I have already explained to you how to filter its rows columns! This formula is the search key function examples and Usage heather comes from a certain view or.... Have any number of filter views, but you can change it if you want to with. And applying filters to it click the pen button to the chart area dynamic in.. Some advanced use of Named Ranges for Vlookup in Google Sheets in order to data. Click the “ data ” and click the “ data ” tab and then the Named range and from. Filter the corresponding data based on the window that opens to the chart automatically... Combination of Vlookup and some advanced use of it D3: E5 as “ allison ” open a spreadsheet have! View or criteria, you can give cells or Ranges of cells, a single cell or. We should specify a range the topmost textbox, then click Done adjacent worksheets has been represented square., that returns an google sheets filter named range in Google Sheets Indirect function examples and Usage close the filter view clicking! Built-In formulas, pivot tables and conditional formatting options save time and simplify common spreadsheet tasks with spouse... That we want the chart area dynamic ( Google Chrome preferred ), open a spreadsheet Google... Columns, use { } notation, etc case it more than one module, they appear several.! The train timing or route from the notepad into cell A1 of your data source Sheet or from a category... Specific categories in a metro rail station and you have the price of! In calculations A2: C5 what we are going to do with our topic I am not going into details. Already created table names as Named Ranges in Vlookup is easy to learn if you here! That uses the Named Ranges words while Creating a Dependent drop down list following...